Exhibitor Event Info

The time has come. Are you ready? 

We’re just a few weeks away from The Hobby Card Show.

Please read all the information here to make sure you are show ready.

Each Vendor Booth Includes:

• (1) 8ft Table
• 2 Chairs
• 2 Vendor Passes 

We recommend bringing:

• Extra chairs if needed
• Power bank/Backup batteries
• Tablecloths/Signage for presentation
• Hand carts for loading in and out

Upon Arrival

Please see VENDOR CHECK-IN TABLE inside ballroom before setup.

You will be given your badges and parking pass. Without a Parking Pass, you will pay for parking in the convention's garage.

Please review Load-In Map, Schedule, and Load-Out instructions below.

On-site exhibitor services hotline: (954) xxx-xxxx

Exhibitor Social Media Tool Kit

We are looking forward to coming to Fort Lauderdale and hosting a great event. In addition to our logo, we’ve prepared some promotional images you can use on your website, social media, and newsletters. Let your customers know you’re going to be at the show!

Show Logo

You may use our logo when you promote your appearance at our show – just make sure you’re using the new logo!

Logo cannot be used on merchandise for sale (i.e. you cannot put our logo on your t-shirts or other merch). Logo cannot be used as an implied endorsement of your product or service.

Social Media images

Excite your customers by inviting them to The Hobby Card Show in August! Entice them to visit your table with an exclusive show-day coupon, share a secret code word for a special discount, or offer a unique deal just for them.

Social Media Channels

Get the latest news, guest announcements, and "Know Before You Go" information by following our official social media accounts. Be sure to tag and follow us when promoting your content to stay connected and share the excitement!

Extras

Purchase Extra Vendor Badges

Limited to 2 extra badges per table

Rent Table Cloths

Black banquet style.

Limited quantities available

Display Case Rental

 Exhibit Your Passion! Rent a Display Case at The Hobby Card Show!

Raffle Tickets

Everyone is welcome to participate. Tickets can be purchased on site with cash or card. $5 each.

Show Rules and Regulations

• No real weapons of any kind may be sold. This includes but is not limited to steel replica swords, knives, throwing stars, or blades of any kind. Items such as pepper spray, tasers, or any projectile weapons such as crossbows, arrows, or blow guns are not allowed.
• All materials on display must be kept to a PG-13 rating.
• Hot Food and Beverage Sales are not approved for The Hobby Card Show.
• Banners and displays should not protrude from your space or exceed a height of 8 feet without prior management approvals.
• The Hobby Card Show is committed to supporting the best of comics and creators. As such, counterfeit items, bootlegs, knock-offs, or other pirated items are not welcome at our event. Exhibitors selling counterfeit items may be removed from the event, banned from future editions of our show, and risk criminal prosecution.
• Accepted exhibitors are expected to be at their table throughout the duration of the event.
• Tables are to remain in the same position throughout the duration of the event. Exhibitor displays should not obstruct walkways or reconfigure event set up in any way.
• Tables do not include electricity, and electricity cannot be ordered.
• Exhibitors are responsible for making their own arrangements for processing state sales tax.
• Signage cannot be hung from the walls or doors. Must be free-standing or attached to your table. No nails, glue, or adhesives of any kind on the carpet inside the ballroom.
  

Prohibited Items

1. Helium balloons
2. Outside food & beverage. See attached Booth Service Catering Form to place a custom order.
3. Personal Hot Spots or Router. See attached Internet Services Order Form for more information.
4. Glitter and Confetti, without the prior written approval from Center.
5. Animals and pets, without written approval. Service animals are permitted under the ADA (Americans with Disabilities Act 2010) and the owner will be fully responsible for his/her animals.
6. Soliciting in the Center or on Center premises.
7. Alcoholic beverages, without prior written permission. Center may prohibit the consumption of alcoholic beverages at any time.
8. Adhesive backed decals & stickers.
9. Exterior banners
10. Concealed Weapons or Firearms, defined under “Florida Statues”. Contact the Event Manager for details. 

Convention Center Rules and Regulations

1. No freight or packages to be shipped to the Center directly. Any freight or packages shipped will be turned away. Please coordinate with the Event for shipping instructions.
2. Use of center equipment, supplies and other materials is limited to Center personnel ONLY.
3. The Center does not have dollies. Must provide own equipment.
4. Exhibitor/ Vendors are prohibited from moving the Center’s furniture, fixtures, and equipment.
5. No one under the age of sixteen (16) is allowed on the exhibit floor/loading dock during move-in and  move-out.
6. House lighting, ventilation, and air conditioning will be provided as required during show hours. Energy conservation is of prime concern and minimal light and comfort levels will be maintained during show move in/out.
7. Passenger elevators and all escalators are to be used by the public and should not be used for any freight equipment movement.
8. All cords and carpeting should be taped down immediately after placement.
9. Motorized vehicles and equipment (i.e., carts, forklifts, scooters, etc.) and other moveable equipment (i.e. dollies, pallet jacks, etc.) are not permitted on any lobby, pre-function, meeting room or ballroom space.
10. All floor load capacities should be strictly observed. Any variations should be approved in writing by Operator.
11. No oversized vehicle parking permitted
12. No loading in and out from the front of the center.
13. During show hours, no loading in and out or loading dock access.
14. Center office telephones are reserved exclusively for Center operations. Center numbers may not be published
15. as official show or convention number.
16. The Center provides on an exclusive in-house basis all electrical, utility, internet, event staff security, rigging,
17. technical services personnel, telecommunications and food and beverage services.
18. All facility utilities are property of the Center and it is prohibited to access, tamper or otherwise utilize said
19. utilities without prior written approval of Operator. Costs for repairs, damages, etc. resulting from unauthorized
20. use of utilities are Licensee’s responsibility.
21. The sale or distribution of novelty merchandise without prior written approval of Operator. All distributed
22. materials, whether for sales or at no cost, must be distributed from locations approved by Operator.
23. Holes may not be drilled, cored, or punched into any part of the Center or exterior premises.
24. Any and all unsafe conditions or activities will be terminated immediately upon request. The Center will remove disruptive parties as necessary. 
    

Show End Time: The show officially ends at 6:00 PM. Vendors and exhibitors are expected to remain at their tables until the show concludes. Please do not begin packing up or leaving before this time.

Load Out Process:

• Stay Organized: Carefully pack your items and ensure all boxes are securely closed and labeled for easy identification.
• Safe Movement: Use dollies or carts to transport heavy items to avoid injury. Please be mindful of other vendors and attendees during the load-out process.
• Exiting the Building: Follow the designated exit routes as instructed by the event staff. Please wait for the green light from the staff to begin moving larger items to prevent congestion.

Parking & Load-Out Zones:

• Loading Dock: You may use the loading dock for heavy items. Please ensure that you move your vehicle as soon as it is loaded to allow others to use the space.
• Nearby Parking: If you need to park your vehicle nearby before loading out, please use the designated vendor parking areas. Avoid blocking any emergency exits or pathways.

Security & Cleanup:

• Personal Belongings: Double-check your space to ensure you haven’t left behind any personal belongings or merchandise.
• Trash Disposal: Please dispose of any trash or packing materials in the designated bins. We aim to leave the venue clean and in good condition.

Staff Assistance:

• Need Help?: If you need assistance during load-out, event staff will be available to guide you. Please don't hesitate to ask for help if required.

Load Out Instructions